42.56.080: Identifiable records — Facilities for copying — Availability of public records. site, Some amendments have not yet been incorporated. Public Records Act 2005 The Act introduces a new recordkeeping framework, and focuses on supporting good government recordkeeping, in addition to the current emphasis on the disposal of records. Public Records Act 2005. The School Records Retention/Disposal Schedule forms part of the Act, and covers all possible records a school may create. Compensation is not limited to the value of the land acquired or taken. Please supply the following information under the [Official Information Act (OIA) / Local Government Official Information and Meetings Act (LGOIMA) Is Auckland Council complying with the Public Records Act … publication of objectionable material, breaches of the law such as crimes of dishonesty involving or relating to gambling); and) 2. preventing, investigating and responding to regulatory non-co… Disclaimer of public liability. Check with all relevant laws and standards before considering using selected records for employment background checks. The purpose of the Act is to promote government accountability through reliable recordkeeping, enhance public confidence in the integrity of government records and protect New Zealand’s documentary heritage. Until 2000, the Public Records Act 1958 had been substantially amended once (by the Public Records Act 1967) and in detail many times by other statutes and statutory instruments. 42.56.100: Protection of public records — Public access. Disputes resolution Changes authorised by subpart 2 of Part 2 of the Legislation Act 2012 have been made in this official reprint. This legislation covers all public records, including school records. The standard supports the systematic and efficient management of government information and records, outlining the obligations of regulated organisations under the Public Records Act. The following public registers are maintained by Archives New Zealand and are available on Archway: Access Register; Discharge Register Mandatory duties In the 1980s New Zealand passed the Official Information Act and the Local Government Information and Meetings Act to enable citizens to resort to this repository, as of right. These statements describe how we will exercise a statutory discretion or deal with practical issues arising out of the administration of the Inland Revenue Acts. Search New Zealand public record databases for phone listings, legal information, aircraft, motor vehicles, companies, banks, debtors, property, financing statements, trademarks, patents, vital records, and more. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. Critically, the Act specifically excludes those records created by the academic community as part of their research and teaching activities. The Act covers the wider State sector and applies to all public offices and local authorities. About the Presenter: Kerri Siatiras. Chief Archivist The Chief Archivist for New Zealand, the position which is held by the Chief Executive of Archives New Zealand, and whose functions are governed by the Public Records Act 200 5. Under the Public Records Act 2005, the Chief Archivist must keep certain public registers. Records NZ is available to the general public and serves many useful purposes. Much of the Act updates or restates law that exists already, either in statute or in case law. This sector specific General Disposal Authority (GDA) applies to all records created and received by New Zealand Universities and the New Zealand Vice Chancellors' Committee that are covered by the Public Records Act 2005 Approved: 26 May 2008 Version 2 : March 2009 Expires: 26 May 2018 The Act contains ‘mandatory’ and ‘default’ duties for trustees. There are, however, a number of changes about which trustees and settlors should be aware. About this Public Records Act 2005 (the Act) establishes a regulatory framework for information and records management across the public sector. ... Information Leadership’s consultancy and professional services can be accessed via NZ Government ‘Marketplace’. ... Archives New Zealand (Te Rua Mahara o te Kāwanatanga) 9: Continuation of Archives New Zealand: Chief Archivist. In addition to the value of the land taken, the Public Works Act entitles you to be fairly compensated for losses that may include: 1. permanent depreciation in the value of any retained land (which the Act calls "injurious affection"); 2. damage to any land; 3. disturbance resulting from the acquisition. Section 3 of the Act sets out the purpose and the relevant regulatory provisions from section 3 are included below. Minister: Minister for Communities and Housing, Minister for Digital Economy and Minister for the Arts Agency: Department of Communities, Housing and Digital Economy [2] As defined in the Guidelines for Protection of Official Information (GCSB) [PDF 537 KB] [3] OECD Council’s Recommendation for Enhanced Access and More Effective Use of Public Sector Information, endorsed by OECD Ministers in June 2008. View all standard practice statements. 10: Chief Archivist: 11: Functions and duties of Chief Archivist: 12: Chief Archivist to act independently: 13: Delegations by Chief Archivist: Every public office must maintain in an accessible form, so as to be able to be used for subsequent reference, all public records that are in its control, until their disposal is authorised by or under this Act or required by or under another Act. These registers are kept to ensure the public know which decisions are made about public records. Public Records Act 2002 Part 2 Public records Page 8 Current as at 3 May 2013 Authorised by the Parliamentary Counsel arrangements for the safe keeping, proper preservation and return of the record. Auckland Office. They are subject to the government’s Public Records Act (PRA) as well as strict regulations across … Find out about the legislation on public records access and its history. recordkeeping practices of Chief Archivist, About this They gather, store and protect an extremely wide range of material. The Public Records Act 2005 allows Archives New Zealand to actively care for documents that are identified as important for New Zealand’s history. Archives New Zealand develops and implements a system to: maintain oversight of the appraisal and evaluation of the public record; provide disposal authorization to enable effective management and preservation of public records; develop mandatory and discretionary standards about how regulated parties should meet the outcomes sought by the PRA The Public Records Act 2005 establishes a regulatory framework for information and records management across the public sector. Capture The action that results in the capturing of information and records into … DIA gathers information for these purposes in order to keep people in New Zealand safe by: 1. detecting, investigating and prosecuting criminal offending (e.g. Role of Archives New Zealand; How the Act may influence your information and records management approach and work programme; Ensure you have the understanding to meet the legal requirements of PRA by joining us. Siatiras Consulting Limited. [1] These Data and Information Management Principles replace the 1997 Policy Framework for Government held Information. Archives New Zealand (Māori: Te Rua Mahara o te Kāwanatanga) is New Zealand's national archive and the official guardian of its public archives. Those in fields including genealogy, investigations, employment screening, journalism and other research areas will find it of particular use. Archives New Zealand is developing an enforcement policy that starts with providing education and tools to assist agencies to achieve compliance with the Public Records Act. Kerri is an independent information and records management consultant. Airways New Zealand is an enterprise owned by the New Zealand government. This brochure explains some of the Act’s key components and (2) site, Some amendments have not yet been incorporated, Purpose, other preliminary provisions, and key administrative provisions, Subpart 1—Purpose and other preliminary provisions, Treaty of Waitangi (Te Tiriti o Waitangi), Archives New Zealand (Te Rua Mahara o te Kāwanatanga), Requirement to create and maintain records, Authority required to dispose of public records and protected records, Temporary return of public archives to controlling public office, Subpart 3—Standards, inspection, reporting, and audit, Subpart 4—Estray records, prescribed records, protected records, Ministers’ papers, and private records, Parliamentary records, Ministers’ papers, private records, and other records, Chief Archivist may accept parliamentary records, Ministers’ papers, and private and other records, Determination of access status as open or restricted, Requirement to classify access status of local authority records, Basis for determining access status of local authority records, Publication or copying of public archives, Period for which restricted access may apply, Appeal process and miscellaneous provisions, Appeal to Minister by public office or by local authority, Application of Official Information Act 1982. Dear Sir/Madam, Official Information Act Request : Is Auckland Council complying with the Public Records Act 2005 ? The Public Records Act (PRA) requires public offices to keep full and accurate records to enable the government to be held accountable. Browse standard practice statements. Public Records Act Workshop Managing Government and Local Authority information and records Training; Information Management Training; Public Records Act Workshop ... NZ’s specialist in Enterprise Content Management for Office 365. 42.56.090: Times for inspection and copying — Posting on web site. Note 4 at the end of this reprint provides a list of the amendments incorporated. The Public Records Act (PRA) was passed in 2005, bringing Universities under the ambit of Archives New Zealand and the Chief Archivist for the first time. Most of these minor changes brought bodies within the scope of the Act. The regulatory framework is managed by Archives New Zealand. 15th of May 2018 To Archives New Zealand . This Act is administered by the Department of Internal Affairs. Archives New Zealand, Te Rua Mahara o te Kāwanatanga, is the official guardian of New Zealand’s public archives. Public Offices include all government departments, Crown entities, Crown research institutes, State … As the government's recordkeeping authority, it administers the Public Records Act 2005 and promotes good information management throughout government. Further information on these types of loss is set out later in this section of the booklet. Tax Technical - Inland Revenue NZ. Action will be escalated and could result in court action in cases where non-compliance is systematic and no effort is made to improve information management. Every public office and local authority must create and maintain full and accurate records of its affairs, in accordance with normal, prudent business practice, including the records of any matter that is contracted out to an independent contractor. Under the Public Records Act 2005 one of the Chief Archivist’s core responsibilities is to make independent decisions on the disposal of public records and certain local authority archives. Section 3 – Purposes of Act This transparency statement explains how the Department of Internal Affairs (DIA) gathers information for regulatory compliance and law enforcement purposes. PUBLIC REGISTERS. The Public Records Act 2005 (PRA) establishes a regulatory framework for information and records management across the public sector. The new Trusts Act 2019 will come into effect on 30 January 2021. 17 Requirement to create and maintain records (1) Every public office and local authority must create and maintain full and accurate records of its affairs, in accordance with normal, prudent business practice, including the records of any matter that is contracted out to an independent contractor. They administer the mandatory Information and records management standard and maintain supporting resources and guides for practitioners. Under section 27 of the Public Records Act 2005 Archives New Zealand issued the Information and Records Management Standard. 42.56.070: Documents and indexes to be made public — Statement of costs. 42.56.110 Have it all: Ease and flexibility for users, confidence and control for your organisation. Our most popular course, a one day introduction to the key provisions of the Public Records Act, for everyone working with records. 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